How to Run an Event

The Blueprint consultation ended Friday 10 December 2010

The pack contains everything you need to plan and run your event, but we have also included further guidance below.

Blueprint has been designed to be flexible so that it can be played by small or large groups of people, whether they live in the same area, work together, socialise or go to the same school or college. It’s all about considering how yours and others needs may change over time.

To assist you our 6 characters will help to focus discussions as these have been created to address a number of complex issues we are seeking solutions to.

We have given you some background information and prompt questions for each character to start your debate, however your local circumstances may be different – please tell us and amend your discussion accordingly.

Also we have created a ‘blank’ character to allow you to complete this with a typical representative of your community whose issues will need to be addressed in the longer term.

This is a serious exercise but intended to be thought provoking and fun – take time to play Blueprint and contribute to the planning of the future of your community and the wider Winchester District.

Some suggestions of how to run a blueprint event:

Small groups of about 12 people or less

  • groups of local residents – hold a coffee morning ; meet in the local pub one evening; have a picnic or barbeque; get together after church or at the end of the school day
  • members of a sports or social club - hold a debate during or after one of your regular meetings or get togethers

Spend 15 minutes discussing each character as per our instructions included in the Blueprint pack – don’t forget to record your conclusions and nominate someone to return these to us by the closing date.

Larger groups of people

  • parish/town council meeting
  • residents/tenants associations
  • amenity/specific interest groups/clubs
  • business interests/chambers of trade/commerce
  • colleagues in an organisation – office, warehouse, retail staff etc
  • service providers - a group of teachers, doctors/other health professionals, infrastructure providers

Larger groups may wish to organise and run a specific event focused on blueprint – the introductory pack gives some suggestions of how to do this.

Such groups may wish to split into smaller groups (say 6-8 people) on a table, this will also allow each participant a chance to be heard. This will require a time keeper to ensure each group moves on to a different character and that each group has an opportunity to discuss each character. Each group will need to make notes of their discussions and conclusions and these will then need to be amalgamated to ensure that the comments returned to us are representative – again someone will need to take responsibility for this.

If the event has been organised for people that do not live in the same area or community, the same principles can be applied in terms of debating each character and considering more specifically what services these individuals may need to rely on at different points of their life or work cycle. This may help with understanding the changing needs of the population and financial and service planning for the future.

Young People

  • schools or colleges – use tutor time or PSHE sessions to hold a debate
  • youth groups or clubs – hold a discussion at one of your regular meetings

Pretend you are the characters – role play and act out their requirements or describe how you see yourself in 10/20 years time – where will you live, what work will you do; will you have your own family, what sports will you play and what will your hobbies be – where will you shop – use our facts and figures to debate what type of community/area you would like to live in.

Use the ‘blank’ character in the Blueprint pack to create your own typical person both now and in the future.

Younger participants may wish to draw typical person now and then in 10 -20 years time and describe where they live/work now and then again in 10-20 years time. Also they may wish to describe what else may change in the area that they live in and whether this is a good thing for the wider community.

Older People

  • older persons groups and organisations
  • local clubs and societies

If you’re an older person think about how your needs may change in the short and long term, how will your service requirements change and will you need to be closer to them in order to access them? You may question how relevant the longer term view is, but you can offer real insight into how things have changed during your lifetime, what did you aspire to when you where younger? Where did you live/work? How did you get around?

Things do change and we need to plan ahead – help us to do the best for your community.

Email us or call us 01962 840 222

  • Winchester City Council

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